5

ENTERING RESULTS

5.1 Rules For Entering Results
5.2 Track Times
5.2.1 Crossed Track Results
5.3 Joint A&B Track Results
5.3.1 Shorthand Track Results
5.4 Field Results
5.4.1 Field Distances/Heights
5.4.1.1 Checking A-String Names
5.4.2 Field Series
5.4.2.1 Distance Series
5.4.2.1.1Wind Distance Series
5.4.2.2 Height Series
5.4.2.3 Confirming Field Series
5.5 Equal Positions
5.6 Wind Readings
5.6.1 Track Wind Readings
5.6.2 Field Wind Readings
5.7 Text Performances
5.7.1 Non Scoring Performances
5.7.2 Scoring Performances
5.8 Split Times
5.8.1 Individual Splits
5.8.2 Cumulative Splits
5.9 Cancelled Events
5.10 No Competitors
5.11 Entering Guest Results
This section states how to enter event results in the various types of edit boxes related to the events chosen from the event menu shown in 8.2.1.

5.1
Rules For Entering Results

For all event results two columns of edit fields, comparable to a shortened track result sheet, are available for entering a result.

The first edit field, No., is where the competing number the athletes wore is entered. The second, Time or Metres, is for the performance given by the timekeepers or judges for that competing number. Additional fields are available for field wind readings and split times where appropriate if desired. The rules for entering results are:

When entering team numbers for A, B-strings or relays, either string numbers are allowed but will be corrected if it is wrong. This means the corrected number will be displayed if the event result is selected again. All event results can be entered or re- entered by selecting the result and entering the new or modified result.

5.2
Track Times

All performance times entered must be EITHER minutes, seconds and tenths/hundredths OR seconds and tenths/hundredths. Minutes, seconds, tenths/hundredths MUST be separated by a full stop. Manual and electric times can be mixed although this is a rare practical occurrence.

E.G. Typical entries for track event results.



Range: Seconds 0.00 to 119.99, Minutes 0.00.00 to 59.59.99
See: 5.5 - 5.10

5.2.1
Crossed Track Results

Where a B-string result is selected for entry before the A-string. A question will appear to confirm that the B-string result is really to be entered before the A-string result. This is to prevent accidental entry of an A-string result in a B-string result edit box.



For track events where event strings take place at different times it is possible to accidentally enter a B-string result in an A-string edit box, or vice versa. This is likely to occur where A and B-string athletes wear the same competing number for both strings or if the B-string result arrives before the A-string result. Some of these occurrences, accidental or otherwise, can be detected where the B-string result is better than the A-string result.



A question box will enquire if the results have been entered in the wrong edit boxes. By answering no, the results just entered will be saved as such.



Answering yes allows the option to swap the results over. This swapping removes the need to delete and re-enter both results.



See: 5.5 - 5.10

5.3
Joint A&B Track Results

For longer track events the option to enter a joint A and B result is available. A and B-string numbers must be used when entering a joint result. Where a B numbered athlete finishes / appears before the A numbered athlete the A and B names and numbers will be swapped automatically. If any teams have had the A and B athletes swapped a message will be displayed stating the teams. A note should be taken or printed of any such team names.

What will possibly be likely is a further swap of A and B-string names because the athletes involved wore the wrong numbers to start with. This should be done by selecting the joint result again and swapping the A and B numbers for the team(s) with the crossed over athletes.

Equal places are not allowed in a joint result. If the judges do award equal places, the joint result should be separated manually into the A and B results and entered individually. Non scoring performances are allowed.

Once accepted, access to re-enter a joint A&B result is allowed but any non-scoring performances may be re-ordered. Minor modifications to the result can be made via the A or B-string choice.

E.G. Joint result, note use of A and B-string numbers even when a B-string athlete beats the A-string.





Range: Minutes 0.00.00 to 59.59.99
See: 5.3.1, 5.5, 5.7, 5.9, 5.10

5.3.1
Shorthand Track Result

To assist in fast entry of longer track events a shorthand method of entry is available where A and B string athletes compete together. The program will translate short entry time performances to the full time.

E.G. Shorthand entry of a 5000m result, the left hand result to translated to the right hand result.



Range: Minutes 0.00.00 to 59.59.99
See: 5.7, 5.9, 5.10

5.4
Field Results

The way field event results are entered is dependant on whether or not the option to include and report field series performances has been used. Entry of a scoring performance remains the same which ever method is used i.e. all measured distances/heights entered must be in metres and two digit centimetres separated by a full stop.

See: 5.4.1-5.1.1. or 5.4.2-5.4.2.3, 8.6.5

5.4.1
Field Distances/Heights

This method is the normal way field events are entered and allows the program to report the best performance by each athlete in the same way as a track event result.

E.G. Typical field event entries.


Range: Metres 0.00 to 99.99
See: 5.5, 5.7, 5.9, 5.10

5.4.1.1
Checking A-String Names

All field result A-string names must be confirmed manually in a "A NAME CHECK" box. This can be done easily as the user will have the field result card in hand. The check is to ensure that when a B athlete beats the A athlete of the same team the A and B names are swapped and reported correctly in any results.

If an A name is not correct it can be swapped with the B athlete for that team by holding the left ALT key down and pressing the number of the place that has the wrong name. If no athlete has been entered for the B-string then the place will appear blank. It is not advisable to save blanks even if the other name is the B-string athlete.

If one or more names can not be found through swapping it is because the team declaration(s) is(are) incomplete or not correct. In such cases do not save the result, but update the team declaration(s), then enter the result again, this may involve speaking to the division secretary or team manager.

E.G.


5.4.2
Field Series

In addition to printing field results the program is capable of taking all performances for all athletes in any field event, working out and printing the event result with the full series of field performances. This method replaces the direct reporting of the field result and will add three additional sides to the number of final result pages. Wind readings are still available for Long and Triple Jumps where desired.

All field performances entered are used by the program to calculate the event result. This includes working out equal positions, swapping the A and B-strings when the B- string beats the A-string, allowing for athletes failing to register a performance or athletes not appearing although declared.

When a field event is selected from the Event Result menu and a measured height decides the result of an event, (HJ & PV), an edit box will be displayed to allow the entry of all the bar heights attempted by all athletes. When these heights are saved a menu of the athletes declared for the event will be presented.

When a field event is selected from the Event Results menu where a measured distance decides the result of the event, e.g Javelin, a menu of the athletes declared for the event will be presented.

E.G. Typical athlete menu of athletes when a draw exists (left) and does not (right).



The user must select each of the competing athletes and enter the exact details from related line on the judges field card. A maximum of six distances or 21 bar heights can be recorded for an athlete in the relevant event.

Regardless of the field event, the performances are entered against the athlete name for the team. When entering field series information the following abbreviations are allowed:

NTNo Throw
NPNo Putt
RTDRetired/withdrawn
XOne attempt height failure
OHeight cleared
-Round or height or attempt at Height passed.

NB: combinations of X, O and - should be used to represent actual performances by an athlete at a height.

When performances for an athlete are saved a tick, will appear against the name to show that an entry has been made. When all athletes have entries (non-competing athletes/teams have been left blank), the Calculate Result item should be selected.

5.4.2.1
Distance Series

When an athlete is selected an edit box to appear into which the performances for each round are entered.

E.G. Entering and saving of six performances.



E.G. Entering one performance.




See: 5.4.2.3

5.4.2.1.1
Wind Distance Series

For Long and Triple jumps wind readings can be entered, the choice is made from the wind reading menu.



Entry of wind readings are made against the round performances for the athlete selected from the athlete menu. Where an athlete does not have a distance recorded, e.g. No Jump is recorded on the field card, no wind reading entry is required.

E.G.




See: 5.4.2.3, 5.6

5.4.2.2
Height Series

Prior to selecting and entering performances for athletes, the bar heights attempted by ALL athletes must be entered. The heights must start on the first line, 1, and increase consecutively. These heights must be saved to allow the menu of the athletes declared for the event will be presented. Each athlete should be selected, the order of selection is not important.

E.G. Entry of 16 bar heights.



When an athlete is selected the attempts of the athlete should be entered against the appropriate height.

Blank entries are allowed for athletes entering above the opening height or after the athlete has finished competing. Each athletes series should end with three failures at the last attempted height(s) or RTD.

E.G. Entry of attempts by three athletes where 10 bar heights have been entered.



When all athletes have entries or non-competing athletes/teams are left blank, the Calculate Result item should be selected.

See: 5.4.2.3

5.4.2.3
Confirming Field Series

When all performances reported on the field event result card have been entered the Calculate Result option should be selected. The program will then work out the event result, swapping A and B string athletes where required.

For A and B string competitions, the A string event result will be displayed first, this should be compared with the actual field result card. Assuming both are the same, the A string result should be accepted thereby causing the B string result to be shown. Again the B string result should be compared with the field card. Assuming the B string result is the same, the result should be accepted. The whole event result will be then be saved and printed out along with updated points totals.

For single string competitions event result will be displayed. Assuming the result is the same as the field card it should be accepted, the event result will be then be saved and printed out along with updated points totals.

E.G.




Where the result displayed on screen does not match that given by the field judges, the performances for the misplaced athlete(s) and performances should be identified.

If an error is found, the option to re-enter the result should selected, this tells the program to ignore the calculated result and re-display the athlete names menu allowing for one or more athlete performances to be corrected.

Where the error is in the result displayed on screen, the athlete(s) with incorrect performance(s) should then be corrected.

Where the error is found to be in the field card, no further program action should occur until the field judge(s) has corrected the card. The performances already entered will remain saved even if the event result is not calculated or another event result are entered.

5.5
Equal Positions

The "=" sign should be used where two or more athletes are judged to be equal. The "=" sign indicates that any place with the "=" is equal to that place above it. This means an "=" sign is not allowed in first place. Points are shared equally between those positions which have an = and the place(s) above it(them). The equal sign is only allowed immediately before the performance.

E.G. 1st and 2nd equal


E.G. 5th, 6th and 7th equal.


5.6
Wind Readings

Wind readings are optional and available for 100M, 200M, sprint hurdles, Long Jump and Triple Jump both A and B-strings. Minus readings MUST have a minus sign, "-", in front of the number. A reading of 0.0 is not allowed, use NIL if there is a zero reading. If no reading is taken a no reading indication, "NWI", can be used in place of a reading.

5.6.1
Track Wind Readings

For track events a wind reading is entered after the track result itself by answering yes to a wind reading question. The reading should not be selected or left blank if no reading(s) is(are) available. Choosing not to save a wind reading will still save the event result.

E.G. The wind reading question and a typical wind reading entry.




5.6.2
Field Wind Readings

For field events the wind reading option is selected from an additional menu which will add a third edit field for each position to allow for a wind reading. The reading filled must be that for the best performance of the athlete. Blank wind reading fields are allowed. The no reading indication is automatically filled where a wind field is left blank.

E.G. Typical entry of a field event with wind readings.




5.7
Text Performances

In addition to entering numeric performances, such as times, distances and heights, text "scoring performances" and "non scoring Performances" can also be recorded and printed on results. Text performances must be entered immediately after all numeric performances.

5.7.1
Non Scoring Performances

Non scoring performances are optional and entered in the performance field instead of the normal numeric performance. Non scoring performances MUST only be used immediately after entry of all scoring performances. No points are awarded for non scoring performances. The allowable non scoring performances and their meanings are:

DISQDisqualified
DNFDid Not Finish
NOATHNo Athlete
DNSCRDid Not Score
DNSDid Not Start
NOHGTNo Height

E.G. One athlete, No.4, did not finish and one athlete, No.1, was disqualified.



One athlete, No.J, "No heighted" and club W did not enter an athlete.



5.7.2
Scoring Performances

The only text scoring performance indicator is "NRP" meaning No Recorded Performance. This should only be used when an athlete competes and completes an event but no timed or measured performance is provided by the judges. The indicator is entered in the performance field instead of the normal numeric performance and before any non scoring performances. Points are awarded for the text scoring performance based on the place against which it is entered. Equal NRPs are not allowed.

E.G. Athlete 88 was so far behind the timekeepers forgot to take a time. This indictor will ensure that the athlete scores points.



5.8
Split Times

Relay split times are optional and available for the 4x400M Relay. Split times can be entered for the 4x400M relay by selecting the "With Splits" option from splits menu. These split times are printed against the name of each leg runners on the final results.

Four additional fields are provided in which the individual or cumulative times can be entered. Cumulative and actual leg split times can not be mixed for any one team. Blanks are allowed in the cumulative/split columns, manual and electric times can be mixed. Any split times for non scoring teams will not be printed even if entered.



5.8.1
Individual Splits

All four individual split times can be entered for a team, these will be printed on the final results. Alternatively if one actual split time has not been calculated it will be automatically calculated, in such cases fill the appropriate fields with the three known actual split times.

E.G. Entry of relay split times in addition to event result. In this case:
  1. The first two leg splits for 2nd place will be printed.
  2. The first leg time will be calculated and all 4th place split times printed.


5.8.2
Cumulative Splits

If the timekeeper(s) do not calculate the split times then these can be done so automatically. Only the first three fields need to be filled with the relevant cumulative times.

E.G. Entry of relay split times in addition to event result. In this case:

  1. For 1st place, all leg split times for 1st place will be calculated and printed.
  2. For 3rd Place, third and fourth leg individual spilt times will be calculated and printed with the cumulative second leg split time as entered place.


5.9
Cancelled Events

Where an event is cancelled on the day points can be divided equally between those clubs that provide competitors. The equal sign "=" must be used with zero performances. An appropriate comment should be made in RESULTS|General Comments.

E.G. 7 of 8 athletes in each string reported for a cancelled Pole Vault.



See: 5.10, 8.2.3.1

5.10
No Competitors

Where an event is cancelled in advance of the competition or where there are no competitors for B-strings, the event the "No Competitors" option should be used to indicate this has occurred. No points are awarded to any team for the string or event when this option is used. If this is not done the program will be assume that the string, or event, result has not been entered and consequently will not show the correct count of number of events complete.

To indicate that an A or B-string event or a relay has not taken place because there are no competitors the star character, "*", entered in the first edit field. Using double stars, "**", in either an A or B event result entry box will automatically indicate that both strings have no competitors.

When either no competitors option, "*" or "**", is used for a joint A&B event, both A and B-strings have no competitors. If a no competitors entry has been used in one or both strings of a joint A&B event and the event result is reselected the "*" will appear to indicate this fact.

When the no competition option is used an appropriate comment is automatically added in ENTER RESULTS|General Comments. The comment remains even if the result is then entered later.

E.G. No competitors for the B string Pole Vault.



E.G. No competitors for the steeplechase.



See: 5.9, 8.2.3.1

5.11
Entering Guest Results

Guest Results are entered in the same way as normal track and field results. Electric times, non scoring performances and equal places are allowed. Wind readings are available where requested.

See: 5.1, 5.2, 5.4, 5.6, 5.7, 8.2.7