8.1
The SET-UP Group
All the information entered in the SET-UP group is used in some way,
therefore as much as possible, should be entered.
+------ SET-UP ------+
¦ Number of Teams ¦
¦ Competition Name ¦
¦ Venue Name ¦
¦ Team Names ¦
¦ Team Declarations ¦
¦ Event Declaration ¦
¦ Draw Declaration ¦
¦ Import Declaration ¦
¦ Export Declaration ¦
¦ Registration ¦
+--------------------+
8.1.1Number of Teams
The number of teams is the minimum information needed to start for a new match.
Selecting the number of teams automatically sets the points for that number of teams.
Difficulty will be experienced throughout the entire running of the meeting if this
number is wrong. Re-selecting Number of Teams allows the number of teams to be changed.
E.G. Typical selection of the number of team.
+ NUMBER OF TEAMS +
¦ 3 Teams ¦
¦ 4 Teams ¦
¦ 5 Teams ¦
¦ 6 Teams ¦
¦ 7 Teams ¦
¦ 8 Teams ¦
¦ Quit ¦
+-----------------+
See: 8.5.1.2, B2
Reselecting this option after the number of teams has been set allows for the
number of teams or matches to be changed.
8.1.1.1Add A Team
The Add A Team item will add another team to the currently displayed match providing there are less than 8 teams in the match.
The team will be placed after those already present on the team menu.
The match points will also be automatically adjusted resulting in a new match score.
Matches involving teams in large divisions teams will have restricted use of this item.
8.1.1.2Remove A Team
The Remove A Team item will remove one team from the current match providing
that there will be at least 3 teams left in the match. All event results
entered will need to be re-entered to account for the removed team. When
the team is removed there will be no record of it, its athletes or
performances. The match points will also be automatically adjusted
resulting in a new match score. Matches involving teams in large divisions
teams will have restricted use of this item.
E.G. The team to be removed is selected from the team menu.
+--- REMOVE A TEAM ---+
¦ 1 Anyteam A.C. ¦
¦ 2 ABC Team ¦
¦ 3 Yourclub A.C. ¦
¦ 4 XYZ team ¦
¦ 5 Team Five ¦
¦ 6 Myclub Harriers ¦
¦ Quit ¦
+---------------------+
8.1.1.3Add A Match
This item will cause the program to operate for an additional match.
The added match will be an 8 team match and be the last of those currently
being handled, the number of teams can then be adjusted if necessary.
8.1.1.4Remove This Match
This item will remove the currently displayed match from the list
of matches considered by the program to be in progress.
The minimum number of matches the program will handle is one.
Any information stored in the match file on disk will remain on disk.
8.1.2Competition Name
Competition Name allows the user to set the league or cup name displayed
on the screen and printed on the final results. When the name is selected a
timetable will be chosen and the prompters will be set to the default values
for the type for the type of meeting.
+- COMPETITION NAME -+
¦ 1100 BAL Premier ¦
¦ 1200 BAL Div 1 ¦
¦ 1300 BAL Div 2 ¦
¦ 1400 BAL Div 3 ¦
¦ 1900 BAL Qualifier ¦
¦ Quit ¦
+--------------------+
|
|
+---- COMPETITION NAME ----+
¦ 7100 Southern Men Div 1 ¦
¦ 7200 Southern Men Div 2 ¦
¦ 7330 Southern Men Div 3N ¦
¦ 7340 Southern Men Div 3S ¦
¦ 7350 Southern Men Div 3W ¦
¦ 7430 Southern Men Div 4N ¦
¦ 7440 Southern Men Div 4S ¦
¦ Quit ¦
+--------------------------+
|
For large divisions (9, 16 and 25 teams) and non final cup competitions a
round index is required to uniquely identify the match from the others with
the same competion name. Some examples of the competion names available are
shown below.
+ INDEX + + INDEX + + INDEX + + INDEX +
¦ A 1st ¦ ¦ A 1st ¦ ¦ A 1st ¦ ¦ A 1st ¦
¦ B 2nd ¦ ¦ B 2nd ¦ ¦ B 2nd ¦ ¦ B 2nd ¦
¦ C 3rd ¦ ¦ C 3rd ¦ ¦ C 3rd ¦ ¦ C 3rd ¦
¦ Quit ¦ ¦ D 4th ¦ ¦ D 4th ¦ ¦ D 4th ¦
+-------+ ¦ Quit ¦ ¦ E 5th ¦ ¦ E 5th ¦
+-------+ ¦ Quit ¦ ¦ F 6th ¦
+-------+ ¦ G 7th ¦
¦ H 8th ¦
¦ Quit ¦
+-------+
See: 8.2.8, 4.1, 6, A3
8.1.3Venue Name
This allows the venue of the meeting to be displayed at the top of the screen
and printed on final results. The name can be one of those chosen from the
list or can be typed to suit.
E.G. Typical entry of a venue.
+--------- VENUE NAME ----------+
¦ ¦
¦ Venue ¦
¦ Anypark Stadium, ANYTOWN ¦
¦ ¦
+------- F2-Save F4-Quit -------+
8.1.4Team Names
The Team names item allows setting the team names, their abbreviation and
team numbers. Once started all fields must be fully completed, blanks are
not allowed. All fields are cross checked to ensure no duplicates occur
anywhere. Teams can be entered in any order, but generally tend to be
alphabetical as in the league programme.
As you type a drop down selection will appear showing possible club names.
Any team numbers that are letters are converted to upper case as are Club
abbreviations which will be used throughout the meeting, for working out cumulative
points for any previous round and on the final event results.
E.G. Typical edit box league and cup programs.
+--------------- CLUB NAMES --------------+
¦ ¦
¦ Club name Abbr A B ¦
¦ 1 Anyteam A.C. AT1 1 2 ¦
¦ 2 ABC Team ABC D DD ¦
¦ 3 Yourclub A.C. YAC 5 55 ¦
¦ 4 XYZ Team XYZ x xx ¦
¦ 5 Team Five TEA e ee ¦
¦ 6 Myclub Harriers MCH m MM ¦
¦ ¦
+------------ F2-Save F4-Quit ------------+
+------------- CLUB NAMES ------------+
¦ ¦
¦ Club name Abbr No ¦
¦ 1 Anyteam A.C. AT1 1 ¦
¦ 2 ABC Team ABC D ¦
¦ 3 Yourclub A.C. YAC 5 ¦
¦ 4 XYZ Team XYZ x ¦
¦ 5 Team Five TEA e ¦
¦ 6 Myclub Harriers MCH m ¦
¦ ¦
+---------- F2-Save F4-Quit ----------+
Typing in the first few letter of the team name will show that team name
and associated abbreviation selecting the name will fill the name and
abbreviation leaving you to set the team numbers.
The up and down arrow keys can then be used to locate a team more closely
should this be required.
8.1.5Team Declarations
Team Declarations presents a menu of the clubs entered in Club Names. All
clubs need to be selected to in order to enter paper team declarations, the
order of selection and entry is generally not important.
E.G. Typical Team Declaration menu based on club names.
+- TEAM DECLARATIONS -+
¦ 1 Anyteam A.C. ¦
¦ 2 ABC Team ¦
¦ 3 Yourclub A.C. ¦
¦ 4 XYZ team ¦
¦ 5 Team Five ¦
¦ 6 Myclub Harriers ¦
¦ Quit ¦
+---------------------+
8.1.5.1-8Team Members
The team Members menu breaks each team declaration into several groups. The
individual string item(s) need to completed as fully and as soon as possible,
relays can be left until later in the meeting. Each team declaration given
in by team managers should be copied into the appropriate "Names" item, the
order of selection and entry is not important.
Any name can be added, removed or changed at any time by re-selecting the
appropriate team declaration and "Names" item. Blank entries are allowed
for incomplete team declarations. The Manager/Official entry can be totally
ignored if desired.
With any of the "Names" items, any age or nationality indication should be
placed at the end of the name.
| SM and SW |
KM and KW |
+---- Myclub Harriers ---+
¦ A&B Event Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
+---- Myclub Harriers ---+
¦ Event Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
| SA, KA and JA |
RW |
+---- Myclub Harriers ---+
¦ Mens Names ¦
¦ Womens Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
+---- Myclub Harriers ---+
¦ Sen A&B Names ¦
¦ U17 A&B Names ¦
¦ U15 A&B Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
| YA |
Alternate YA and RW |
+---- Myclub Harriers ---+
¦ U17 A&B Names ¦
¦ U15 A&B Names ¦
¦ U13 A&B Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
+---- Myclub Harriers ---+
¦ All A&B Names ¦
¦ Relay Names ¦
¦ Manager/Official Names ¦
¦ Quit ¦
+------------------------+
|
See: 8.1.5.1-8 - 8.1.5.1-8.3
8.1.5.1-8.1String Event Names
The String Event Names item(s) presents one or two columns of edit fields
where athlete names for individual track and field events are entered,
blanks are allowed.
E.G. Entry of A and B-string names for a Senior Mens match.
+----------- A&B EVENT NAMES (Myclub Harriers) ------------+
¦ ¦
¦ A name B name ¦
¦ 100M A. Sprinter (V) ¦
¦ 200M ¦
¦ 400M J.Runner ¦
¦ 800M ¦
¦ 1500M T. Manager ¦
¦ 5000M ¦
¦ 110MH ¦
¦ 400MH Paul Barrier (USA) ¦
¦ 3000M SC ¦
¦ Discus Throw Peter Thrower (V) ¦
¦ Hammer Throw ¦
¦ High Jump J.Runner (J) ¦
¦ Javelin Throw ¦
¦ Long Jump T. Manager ¦
¦ Pole Vault ¦
¦ Shot Putt ¦
¦ Triple Jump Paul Jumper (GER) ¦
¦ ¦
+-------------------- F2-Save F4-Quit ---------------------+
See: 8.1.6, 8.1.7, 8.3.1, Appendix C1, C3
8.1.5.1-8.2Relay Names
The Relay Names item displays a column for all relay athlete names. Relay leg names
are printed on the final results in the entered leg order, blanks are allowed.
E.G. Initial entry of athlete names in a senior match.
+-------- RELAY NAMES (MCH) -------+
¦ ¦
¦ Name ¦
¦ 4x100 Leg 1 A Runner ¦
¦ Leg 2 B Runner ¦
¦ Leg 3 L Jumper ¦
¦ Leg 4 ¦
¦ 4x400 Leg 1 B Runner ¦
¦ Leg 2 C Four ¦
¦ Leg 3 ¦
¦ Leg 4 ¦
¦ ¦
+------- F2-Save F4-Quit ----------+
See: 8.1.9, 8.3.1, Appendix C1, C3
8.1.5.1-8.3Manager/Official Names
The Manager/Official Names item displays an edit box with seven rows to record the
team managers name and up to six official names and their grades, blanks are
allowed. These names are only printed when a team declaration is printed.
E.G. Team manager and three officials name given.
+----- MANAGER/OFFICIAL NAMES (MCH) -----+
¦ ¦
¦ Name Grade ¦
¦ Team Manager T. Manager PJ ¦
¦ Official 1 B. Long TK1 ¦
¦ Official 2 A. Official FJ2 ¦
¦ Official 3 ¦
¦ Official 4 A.Short T1 ¦
¦ Official 5 ¦
¦ Official 6 ¦
¦ ¦
+----------- F2-Save F4-Quit ------------+
See: 8.3.1, Appendix C2
8.1.6Event Declaration
Selecting Event Declaration and the subsequent event will allow entry of
athletes for all teams in that event listed in the team order. This item is
intended to assist the smooth running of the List Prompter early in the match.
E.G. Typical edit box to set the athlete names for the Hammer Throw.
+--------------- EVENT DECLARATION (Hammer Throw) -------------+
¦ ¦
¦ Club A Name B Name ¦
¦ Anyteam A.C. F. Smith J. Smith ¦
¦ ABC Team M. Thrower B. Thrower ¦
¦ Yourclub A.C. ¦
¦ XYZ Team N. Strong D. Arm ¦
¦ Team Five ¦
¦ Myclub Harriers A. Land ¦
¦ ¦
+---------------------- F2-Save F4-Quit -----------------------+
See: 8.1.5, 8.3.1, 8.3.2
8.1.7Draw Declaration
Selecting Event Declaration and the subsequent event will allow entry of
athletes for all teams in that event listed by the event draw order. This
item is intended to assist the smooth running of the List Prompter early
in the match.
E.G. Typical edit box to set the athlete names for the Triple Jump B string.
+ DRAW DECLARATION (TRIPLE JUMP B) +
¦ ¦
¦ Draw Club Name ¦
¦ 66 MHC Mark Line ¦
¦ 33 YAC Andrew Strock ¦
¦ 22 ABC Adam Galley ¦
¦ 44 ZYZ ¦
¦ 11 AT1 ¦
¦ 55 TEA Bob England ¦
¦ ¦
+-------- F2=Save F4=Quit ---------+
See: 8.1.5, 8.3.1, 8.3.2
8.1.8Import Declaration
This item allows entry of athlete and officials names direct from a
pre-created file. This file would typically be supplied on a USB or floppy
drive by a team manager who would have created the file using the team manager
program. Using this option allows the user to load parts or all
of a team declaration without typing athlete or official names.
When selected the user must enter the location of the file.
E.G. Loading from a floppy disk.
+-------------------------- IMPORT LOCATION ----------------------------+
¦ ¦
¦ Enter directory path ¦
¦ A:\ ¦
¦ ¦
+-------------------------- F2=Accept F4=Quit --------------------------+
If more than one declaration is found the user must choose which is to be imported.
Then the team menu will be presented, the user should select the team which is
to receive the imported declaration.
+- SELECT IMPORT TEAM -+
¦ 1 Anyteam A.C. ¦
¦ 2 ABC Team ¦
¦ 3 Yourclub A.C. ¦
¦ 4 XYZ team ¦
¦ 5 Team Five ¦
¦ 6 Myclub Harriers ¦
¦ Quit ¦
+----------------------+
The selected team is then broken down as it would be for a typical team
declaration by A, B, relay and official names. Selecting one or more
parts of the names items will import that section of the team declaration in
the team managers file into the match declaration. There is no option to
undo this process other than using the match backup file.
See: 8.1.5.1-8, 8.1.9, Appendix F.
8.1.9Export Declaration
This option allows an entire team declaration to be saved as a file to disk
so that it can be read by the team manager program. When selected the user
must enter the location of the file and then select the team to export.
E.G. Exporting a declaration to floppy disk.
+-------------------------- IMPORT LOCATION ----------------------------+
¦ ¦
¦ Enter directory path ¦
¦ A:\ ¦
¦ ¦
+-------------------------- F2=Accept F4=Quit --------------------------+
The team is then selected from the export declarations menu.
+- EXPORT DECLARATION -+
¦ 1 Anyteam A.C. ¦
¦ 2 ABC Team ¦
¦ 3 Yourclub A.C. ¦
¦ 4 XYZ team ¦
¦ 5 Team Five ¦
¦ 6 Myclub Harriers ¦
¦ Quit ¦
+----------------------+
See: 8.1.5.1-8, 8.1.8, Appendix F.
8.1.10Registration
This item will not be allowed if the league does not operate a registration
scheme. The checking performed is intended to assist the division secretary.
Absolute rulings are always the decision of the division Secretary and
Registration Officer(s). In order to use this feature a comma seperated
file (.CSV) is required the location of which must be entered.
+--------------------- LOCATION OF REGISTRATION FILE ---------------------+
¦ ¦
¦ Enter directory path ¦
¦ Noediv1.CSV ¦
¦ ¦
+-------------------------- F2=Accept F4=Quit ----------------------------+
+----- REGISTRATION ----+
¦ Check Declaration ¦
¦ Display Team Register ¦
¦ Quit ¦
+-----------------------+
Note that some athletes have long hyphenated surnames which may have prevented
their full first and surname being entered. The suggested practice is to abbreviate the
first part of the surname. If the name is still too long then the first name should be
abbreviated as shown.
E.G.
| Christopher Smith-Heatherington |
The name has 31 characters and will not fit in the space allowed by the program. |
| Christopher S-Heatherington |
First surname abbreviated giving 27 characters but is still too large. |
| C. S-Heatherington |
First name and first surname abbreviated giving 18 characters. |
| Smith-Heatherington |
Another alternative is not to use the first name, 19 characters in this case. |
See: 8.1.6, 8.1.7, 8.1.10.1
8.1.10.1Check Declaration
When a team is selected from the check declaration menu a search is performed
in the league registration file for the club abbreviation entered in the Club
Names against those in the supplied file. Assuming they all match a menu of
team will be shown allowing for each team to be check in turn.
E.G. Totally clear report from SM.
+ CHECK DECLARATION (Myclub Harriers) +
¦ ¦
¦ OK:42 ¦
¦ NOT REGISTERED:0 ¦
¦ PROBABLES:0 ¦
¦ POSSIBLES:0 ¦
¦ CLEARANCE:0 ¦
¦ BLANK:0 ¦
¦ ¦
+------- F8-Print box F4-Quit --------+
E.G. Typical SM display showing all possible categorisations of athletes.
+-------------------- CHECK DECLARATION (Myclub Harriers) ------------------+
¦ ¦
¦ OK:35 ¦
¦ NOT REGISTERED:1 ¦
¦ Antony Jones-Smith-Triple Jump A ¦
¦ PROBABLES:2 ¦
¦ Tony Jones-Smith -800M A -ALAN JONES-SMITH ¦
¦ DoB:10/13/66 DoE:01/07/50 Reg.no:15/01234 ¦
¦ -1500M B -ANTHONY JONES-SMITH ¦
¦ DoB:13/07/74 DoE:01/02/90 Reg.no:25/04321 ¦
¦ POSSIBLES:2 ¦
¦ A J-Smith -100M A -ALAN JONES-SMITH ¦
¦ DoB:10/13/66 DoE:01/07/50 Reg.no:15/01234 ¦
¦ -ANTHONY JONES-SMITH ¦
¦ DoB:13/07/74 DoE:01/02/90 Reg.no:25/04321 ¦
¦ Jones-Smith -1500M A -ALAN JONES-SMITH ¦
¦ DoB:10/13/66 DoE:01/07/50 Reg.no:15/01234 ¦
¦ -ANTHONY JONES-SMITH ¦
¦ DoB:13/07/74 DoE:01/02/90 Reg.no:25/04321 ¦
¦ CLEARANCE:1 ¦
¦ Tony Jones-Smith -Discus Throw A -Resigned on 1/1/02 Clear on 1/9/02 ¦
¦ DoB:13/07/74 DoE:01/02/90 Reg.no:25/04321 ¦
¦ BLANK:2 ¦
¦ ¦
+--------------- ¡/pgdn-Down !/pgup-Up F8-Print box F4-Quit ----------------+
If the club abbreviation cannot be found then the program will indicate so.
This means the check must be done by manually selecting from the abbreviation
used for the club.
E.G. No matching team abbreviations
+ SELECT TEAM REGISTER +
¦ CLE ¦
¦ GHD ¦
¦ KUH ¦
¦ LDS ¦
¦ LLW ¦
¦ MPT ¦
¦ Quit ¦
+----------------------+
See: 8.1.6, 8.1.10.2
8.1.10.2Display Team Register
The Display Team Register item will show all athletes registered for the team
but not any on the day registrations. This display may assist in identifying
any unusually spelt names.
E.G. First 10 male athletes for Myclub Harriers.
+---------------- DISPLAY TEAM REGISTER (Myclub Harriers) ----------------+
¦ ¦
¦ 1 ABBOTT ALANN DoB:05/04/68 DoE:01/03/81 Reg.no:67/04532 ¦
¦ 2 ABBOTT LOU DoB:10/10/73 DoE:01/09/69 Reg.no:73/02890 ¦
¦ 3 BERGER ROGER DoB:05/10/66 DoE:01/05/81 Reg.no:68/05774 ¦
¦ 4 BINGLEY WILLIAM DoB:20/11/78 DoE:01/11/81 Reg.no:78/00114 ¦
¦ 5 BLORE STEPHEN DoB:06/05/76 DoE:01/11/79 Reg.no:77/03333 ¦
¦ 6 BROWN KELVIN DoB:31/10/61 DoE:01/06/67 Reg.no:63/08852 ¦
¦ 7 BROWN FREDERICK DoB:13/06/64 DoE:01/05/79 Reg.no:63/09010 ¦
¦ 8 BULL LIAM DoB:04/11/79 DoE:01/02/81 Reg.no:77/10118 ¦
¦ 9 BULL COLIN DoB:15/10/77 DoE:01/02/81 Reg.no:79/05583 ¦
¦ 10 CRAIG MARK DoB:04/04/69 DoE:01/06/72 Reg.no:68/09929 ¦
¦ ¦
+-------------- ¡/pgdn-Down !/pgup-Up F8-Print box F4-Quit ---------------+
See: 8.1.6, 8.1.10.1