8.5
The Utilities Group
This group contains a collection of features which may or may not be
needed during normal running at a meeting.
 |
8.5.1Points
The points menu item allows the user access to reselect, modify, add or subtract
event and league points.
8.5.1.1Add/Sub Points
Selecting the Add/Sub Points item allows for the addition or subtraction
of "non-event points" to be made by the user. Points awarded for
officials or for other reasons can be catered for using this item.
Added or subtracted points are automatically included in any calculation
of team places based on event points. The + and - signs are not required.
Whenever any added or subtracted points are entered a brief comment is made
automatically in ENTER RESULTS|Team Notes.
E.G.
Range: Only whole numbers only 0 to 99.
See: 8.2.7.2
8.5.1.2Default Points
Selecting Default Points item resets the points per event and match places to those
that were selected automatically when the number of teams was entered. This
feature can be used to reset the points should the user allocate incorrect points.
When selected a confirmation message will be displayed.
See: 8.5.1.3, Appendix B2
8.5.1.3Modify Points
Modify Current Points allows the user to customise event and league place points
or to confirm the points automatically selected. Points can be altered for A, B and
relay events and match placing. The points initially displayed are those selected
automatically when the number of teams was entered.
E.G. Display the 6 team automatic points selection to be changed.
Range: Whole numbers only 0 to 99.
See:8.5.1.2, Appendix B2
8.5.2Timetables
Selecting Timetables allows access to manually select a particular
timetable in addition to allowing access to confirm or modify the current
and all timetables.
8.5.2.1Set Timetables
This item allows each timetable to be set or changed. The timetable to
be changed is selected from a menu.
8.5.2.1.1-8Timetables 1-8
The event groups should be selected and amended to suit the match.
See: 4.1, 6.1, 6.2, 10.2
8.5.2.2Pick Timetable
The Pick Timetable item allows the user to manually select which of the
available timetables is to be used. The selection is made from a menu
which may contain the related timetable names.
The selected timetable immediately becomes the current working timetable
causing the prompters to revert to their default settings.
See: 4.1, 6.1, 6.2
8.5.2.3Current Timetable
This item allows the user to change the current match copy of the
automatic or manually selected timetable. This feature should be
used to make any minor changes to the meeting timetable which may
occur due to venue or league variations.
See: 8.5.2.1.1-8
8.5.2.4Copy Timetable
Copy Timetable allows the user to copy any one of the eight timetables
or the current match timetable to another. The source and destination
timetable menus.
8.5.2.5Clear Timetable
This will display a menu of timetables, selecting one of the
timetables will allow all events on that timetable to 9.00 am.
8.5.2.6Graphical Timetable
Selecting this item will display the timetable graphically against time.
The event durations are based on real average times.
This may assist in determining any incorrect timetable entries or planing
a timetable.
8.5.3Standards To Meet
This option displays a menu of all the standard lists.
When a list is selected a further menu is presented breaking the events
into groups. Selecting that event group allows for the event standards to
be set.
The top of the lists allows for a brief description of the standard. The
standard lists should be entered or amended as required. The top of each
list allows a brief description of the list. Once started all edit fields
must have a suitable entry, 0.0 or 99.99 if required, for any or all
changes to be saved.
E.G. Setting a Junior league standard lists.
See: 8.4.4, 8.6.3, 8.5.5.7, B3
8.5.4Draw Orders
This item allows the facility to query, set or alter any or all
draws for all rounds held in draw order file on disk during a meeting.
A menu is displayed allowing for the specific draw order request.
See: 4.3, 8.5.4.1-8.5.4.3
8.5.4.1Set Draws
Setting the draws through the Set Draws item during a match causes additional
checks to be performed that were not performed during pre-match setting up.
The checks are for the correct number of entries and correct string numbers
for all events.
8.5.4.1.1-7Draw 1-7
When a draw is selected a further menu breaking down the match draw will be
displayed allowing for events draws or round draw name to be set individually.
Menus for each program are shown below.
8.5.4.1.1-7.1Event Draw
Selecting any of the Event/Relay draw items will allow the draw for the
related events to be entered. When entering a draw, team numbers designated
in the league programme should be used starting in first column. When
setting the draws for an event that does not occur during the particular
round it should be left blank as it will be ignored during the match.
No checking occurs at this point with regard to accuracy of team numbers or
the number of entries made against each event. If an event is left partially
filled, e.g. six columns for a eight team match, or empty it will be saved as
such.
E.G. Setting some of the A-string and relay orders for a six team mens match (with
match numbers of different leagues). Note that the 200M and 110MH do not
use lanes 1 and 2, also the 4x100M does not use lane 1.
In some leagues the B-string draw is the same as the A-string. In such cases
the B-string numbers can be filled automatically where one of the following
is true.
- A-string numbers are ODD numbers and B-string numbers are EVEN numbers,
e.g. BAL.
- A-string numbers are one letter or digit and B-string numbers are two
letters or digits of the A-string letter or digit, e.g. most regional
leagues.
Alternatively a question may be asked as shown.
Answering yes will fill the B-string numbers with the same draw as the
A-string and return to the draw menu allowing the draw name to be set.
Answering no means the B-string draw have to be entered manually.
8.5.4.1.1-7.2Draw Name
Draw Name allows the user to give the draw of a round a name thereby
making it easier to identify which venue a draw relates to. The name will be
shown on the "Set Draws" menu during a meeting.
8.5.4.1.1-7.3Clear Draw
Selecting this item and answering yes to the question clears the draw for the events
of the selected round.
E.G. Clearing A-string and relay draws for a SM/SW match.
8.5.4.2Pick Draw
The Pick Draw item displays a menu of all the draws and an additional No Draw
item. Selecting any of the items on the menu immediately causes that draw to
become the current match draw.
See: 6.1, 8.3.10, 10.3
8.5.4.3Current Draw
Selecting Current Draw will state which draw is currently in use.
See: 8.3.10
8.5.4.4Copy Draw
In some cases the draw is the same at each round.
This item allows one complete round draw to be copied to another round.
In these cases the Copy Draw item allows for the quick duplication of round draws.
See: 6.1, 8.3.10, 10.3
8.5.5Prompters
The prompters menu allows access to change or view the current state of each
prompter. It is therefore important to keep the computer time synchronised
with the real time as many of the prompters rely on the computer time.
See: 6, 8.5.5.1 - 8.5.5.7
8.5.5.1Prompter States
Selecting this item will display the current state of each prompter for
all events.
E.G. A typical display of the prompter states during a match.
See: 6.1-6.3, 8.5.5.2 - 8.5.5.4
8.5.5.2List Prompt
The List Prompt item displays a minutes menu allowing the user to set the
number of minutes before an event starts that a list of competitors for that
event will be printed.
When selected the current setting of the prompter is highlighted.
Changing the setting during a match may cause some printouts to be missed or
reprinted. Changing the number of minutes for this prompter during a meeting
may cause display boxes to be missed or displayed again.
See: 6.1, 8.5.5.1
8.5.5.3Screen Prompt
The Screen Prompt item displays a minutes menu allowing the user to set
the number of minutes before an event starts that the Screen Prompter will
use to display the event(s) due to start. When selected the current setting
of the prompter is highlighted.
Changing the number of minutes for this prompter during a meeting may cause
display boxes to be missed or displayed again.
See: 6.2, 8.5.5.1
8.5.5.4Result Prompt On/Off
Successive selection of this item will turn the Result Prompter on and off.
See: 6.3, 8.5.3.1, Appendix B1
8.5.5.5Page Prompt On/Off
Successive selection of this item will turn the Page Prompter on and off.
See: 6.4, Appendix B1
8.5.5.6Name Prompt On/Off
Successive selection of this item will turn the Name Prompter on and off.
See: 6.5, Appendix B1
8.5.5.7AAA prompt On/Off
This item turns the automatic detection of AAA standards on and off.
These are held in the program.
See: 4.2
8.5.5.8Repeat Print Prompt
This item sets the number of times to repeat an automatically printed
list of competitors or event results.
8.5.5.9All Prompters On/Off
Successive selection of this item will turn All Prompters off or to their default settings.
See: 6, 8.5.5.1, Appendix B1
8.5.6Recall
This feature allows one or more matches to be recalled to be the current
match(es).
See: 9
8.5.7Switch On/Off
8.5.7.1Turn Field Series On/Off
Field series is a feature to allow the reporting of all field performances.
The way field results are entered is changed by providing additional fields
to allow entry of all the performances. When all the performances for the
event are saved the program will work out the result. This should be compared
with the final result for the event. Any discrepencies should be identified
and corrected. Successive selection of this item turns this feature on and off.
This item is only effective for single age group programs.
The default setting is off.
See: 5.4
8.5.7.2Lookup Athlete Names On/Off
Quick names is a feature to provide a drop down list of previously entered
athlete names for a team while entering the remainder of the team. Any name
from the list can be selected as the name for the event name and string number.
This reduces the amount of typing and hence speeds up entry of team
declarations. Successive selection of this item turns this feature on and off.
The default setting is on.
8.5.7.3Venue List On/Off
Quick venue is a feature to provide a drop down list of previously regularly
used venues. This list is shorter version of that used by AthleticsData.
Successive selection of this item turns this feature on and off.
The default setting is on.
8.5.7.4Event Result Names On/Off
Result names is a feature to allow the user to enter athlete names at the end
of entering individual A and B results. This feature is comparible to the
method of paper recording. Successive selection of this item turns this
feature on and off. The default setting is on.
E.G.
8.5.7.5Team Changes List On/Off
This feature will store all athlete name changes to all team declarations
after the first entry of the athlete name for that event.
See: 8.4.12
8.5.7.6Log File On/Off
Log file is a feature to record user actions. This is intended for action
user analysis should it be reqeuested. It has no effect with regard to
recording or scoring a match. Successive selection of this item turns
this feature on and off. The default setting is off.
See: 5.4
8.5.7.7Quick Guide On/Off
This item displays a brief meeting guide which can be printed.
This is the same guide that appears when the program is started and allows
the user to change if it is or is not shown when the program starts.
8.5.8Photo Timing
This item allows control of the result entry for track events directly
from the photo timing equipment, FinishLnyx.
A menu of available options is then presented and a general outline
of how this feature operatates can be found in Appendix E.
8.5.8.1LIF Location
This must be set to the mapped drive location of the photo results files, (.LIF)
on the reading machine. If this is not set then this feature will not operate.
Copies of these files are stored during the match at the current match file
directory when they have been processed by the program.
8.5.8.2Mode
This item allows the user to choose one of three methods when dealing with
photo results. Each method has different levels of user and program control
when entering photo results.
In all cases where guest athletes compete in a match race,
the athletes extracted and saved as a new guest race.
The result itself will always need to be confirmed manually.
8.5.8.2.1Automatic
With this mode, the program will detect the photo result is available,
read and save it without any intervention. The only indication that
this has happened will be the result will be printed out automatically.
Use this mode when the photo finish equipment is dealing with only one match
and any guest competitors compete with the match athletes.
8.5.8.2.2Inter-active
With this mode, when a photo result is available the track result entry
box for that event will appear.
At this point the user has an oportunity to view the athlete numbers
performances and wind reading allowing for manual intervention should
it be required.
Saving the result will save the result as if it had been selected and
entered from a track result card. Discarding the result will assume that
the user will enter it via the conventional method.
Do not use this mode if the photo finish equipment is dealing with more than
one match.
8.5.8.2.3Manual
With this method, detection of the photo results does not occur.
The user must choose when to look for the photo result files, choose which
result to enter and match that result to the programs events using the
Manual Match item. This mode should always be used when the photo finish
equipment is dealing with more than one match and/or guest races are
seperate from the match races.
8.5.8.3Make Event Details
This creates information that links the photo results to match information.
Without this no processing of photo results is possible.
8.5.8.4Status
This item shows the settings and details for the match(es)
currently running.
8.5.8.5Start/Stop
This item starts or stops the automatic searching of the Photo Path directory
for photo finish results.
8.5.8.6Lynx.evt
This item allows access to control the Lynx.evt file.
8.5.8.6.1Create Lynx.evt
This will create a file lynx.evt in the local path and allow this file to be
sent to the photo timing directory.
8.5.8.6.2Show Lynx.evt
This will show the contents of the local lynx.evt file.
8.5.8.6.3Read Lynx.evt
This will copy the lynx.evt file from the photo timing path to the local path.
8.5.8.7Lynx.sch
This item allows access to control the Lynx.sch file.
8.5.8.7.1Create Lynx.sch
This will create a file lynx.sch in the local path and allow this file to be
sent to the photo timing directory.
8.5.8.7.2Show Lynx.sch
This will show the contents of the local lynx.sch file.
8.5.8.7.3Read Lynx.sch
This will copy the lynx.sch file from the photo timing path to the local path.
8.5.8.8Lynx.ppl
This item allows access to control the Lynx.ppl file.
8.5.8.8.1Create Lynx.ppl
This will create a file lynx.ppl in the local path and allow this file to be
sent to the photo timing directory.
8.5.8.8.2Show Lynx.ppl
This will show the contents of the local lynx.ppl file.
8.5.8.8.3Read Lynx.ppl
This will copy the lynx.ppl file from the photo timing path to the local path.
8.5.8.9Manual Match
This option should be used in conjunction with the Mode Manual Matching.
When selected a menu of photo results of found at that time will be
displayed indicating the associated track event.
Selecting a photo will display a menu of all track events, the user should
select the event that matches the photo selected. The result entry box will
then be displayed, the result can then be dealt with as with the inter-active
mode.
8.5.9Age Group
Age group is a feature to calculate the age groups for a given date of birth.
The full date of birth is entered and the results are displayed.
E.G. Working out the age groups for a date of birth 31 December 1955.
8.5.10Match Date
The Dated feature is primarily intended to set the internal date of a match
so that the program prints the correct match date on result printouts after
the day of the match. Only valid dates are allowed, the date must be
confirmed by the user.
E.G. Set a match date of 31 Dececmber 2009.
See: 9
8.5.11Use Backup file
This feature is intended as a user option to load and use the backup file
for the currently displayed meeting. This is done by using the program
created match backup file, ".~PF1". This item MUST NOT be used if match
information is correct.
See: Appendix A, D3, D5
8.5.12Work Area
This option increases the size of the programs form. This can result in some
larger displays being shown in one entire screen rather than having to scroll up
and down.
8.5.13Configuration
The Configuration item displays details of the computer being used.
E.G. A typical response to this request.
8.5.14About
The About item displays information about the current program.
